Unconventional Wedding: Planning Your Outdoor Festival Wedding Without a Planner

Roberta Thompson • April 6, 2024

Lets make wedding planning FUN!!

 Hey there! :)

Firstly, congratulations on your upcoming wedding - woohoo! 

Planning your day without a venue coordinator or wedding planner might seem scary, but with the right preparation, it can be AND SHOULD BE an incredibly rewarding experience.

Here you will find some tips and tricks to help you create a smooth flow for your wedding day

Firstly, choosing the perfect space to host your wedding is a crucial decision that sets the tone for your day. Here's a guide to help you navigate the process:


Assess Your Options:

  • Start by considering various locations that hold significance to you and your partner. This could be a family member's spacious back garden, a picturesque piece of owned land, or even a rented venue with outdoor space.
  • Think about the size of your guest list, the ambiance you want to create, and any specific requirements or restrictions you may have.


. Consider Logistics:

  • Evaluate the logistics of each potential venue. Does the space have easy access for vendors, guests, and any necessary equipment?
  • Check if there are amenities available such as restrooms, electricity, and parking. If not, consider whether you'll need to rent additional facilities or make arrangements for these services.


 Weather Contingency Plan:

  • Outdoor weddings are beautiful, but they also come with the risk of unpredictable weather. Have a backup plan in place in case of rain or extreme weather conditions.
  • If you're considering a marquee or tent, ensure it's sturdy and equipped to handle various weather scenarios.


VENUE SORTED, NOW WHAT?!


Start by mapping out a detailed timeline for the day. Consider factors like travel time between locations, setup and breakdown periods, and the flow of events. Having a clear schedule will help keep everything on track.


YOU DON'T HAVE TO GO THIS ALONE


Speak to wedding suppliers you love, to see if they have any planning advice for you -

I for one know for one that I love advising my couples with tips to plan out their day, and vendors such as photographers like myself, may give you handy tips such as not planning the speeches around sunset as you don't want to miss the GOLDEN opportunity to go and have some stunning golden hour couple portraits!




Efficient Setup: Designate a team or trusted friends to help with the setup and breakdown of ceremony elements. Ensure that everything is organized and ready to go beforehand to minimize stress on the day.

Creative Signage and Communication:


Use signage or announcements to guide guests from the ceremony to the food area. Clearly mark the location of the street food van and any other points of interest. Communication is key to keeping everyone informed and engaged - you can also add timings in so everyone knows what to expect and when.


Consider using a sound system or microphone to ensure that speeches are heard clearly, especially in an outdoor setting.

Embrace the Informal Atmosphere: Remember that the beauty of a festival-style wedding lies in its relaxed and laid-back vibe. Embrace the unique charm of your chosen style and trust that your guests will appreciate the casual atmosphere

Unexpected hiccups may arise, but with a positive attitude and a willingness to adapt, you'll create cherished memories that will last a lifetime.


Trust in the love and support of your nearest and dearest, and most importantly, enjoy every moment of your wedding adventure!

Other important things to consider:

 

Accessibility and Accommodation:

  • Ensure that the venue is accessible to all guests, including those with mobility issues. If necessary, make arrangements for ramps or alternative pathways.


Permits and Regulations:

  • Check local regulations and laws regarding hosting events on private property. You may need to obtain permits or adhere to certain restrictions, especially for larger gatherings.
  • Consult with local authorities or a professional event planner to ensure compliance with legal requirements.


Remember that the most important thing is to create a meaningful and memorable experience that reflects your love and commitment to each other.


(Definitely get permission from the land owner if you plan on blowing your cake up !!!!

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